Managing Project Documents
Construction projects generate a significant volume of documentation including permits, contracts, blueprints, inspection reports, photos, and invoices. Bidroom's document management system organizes all project-related files in one secure location, making them accessible to authorized team members at any time.
Supported Document Types
| Category | File Types | Examples |
|---|---|---|
| Contracts | PDF, DOCX | Construction contracts, change orders, addendums |
| Permits | PDF, JPG, PNG | Building permits, variance approvals, HOA approvals |
| Plans & Drawings | PDF, DWG, PNG | Architectural plans, engineering drawings, site surveys |
| Photos | JPG, PNG, HEIC | Progress photos, before/after shots, inspection photos |
| Inspection Reports | City inspection results, third-party inspection reports | |
| Financial | PDF, CSV | Invoices, receipts, lien waivers, payment records |
Uploading Documents
- Navigate to your project and select the "Documents" tab.
- Tap the "Upload" button or drag and drop files from your computer.
- Select the appropriate category for the document (contracts, permits, photos, etc.).
- Add a descriptive name and any relevant tags for easy searching later.
- Set visibility permissions to control which team members can view the document.
- Tap "Upload" to save the document to the project.
Mobile Photo Documentation
- Camera Integration — Take photos directly from the Bidroom app and they are automatically uploaded to the correct project with GPS tagging and timestamps.
- Batch Upload — Select multiple photos from your device gallery to upload all at once with bulk categorization.
- Photo Annotations — Add markup, arrows, and notes to photos to highlight specific areas or issues for your team.
- Before/After Pairing — Link before and after photos of the same area to create visual progress documentation.
Document Organization
Documents are automatically organized by category, date, and milestone. Use the search function to find specific documents by name, tag, or content. Set up required documents for each milestone to ensure all necessary paperwork is collected before milestone approval. The system tracks document versions and maintains a complete history of all uploads, edits, and access for audit purposes.
Access Control
Project owners can control who has access to each document category. Financial documents may be restricted to the owner and project manager, while progress photos can be shared with all team members. Documents can also be shared externally via secure links with optional expiration dates for sharing with inspectors, lenders, or other third parties.