Managing RFIs and Submittals Efficiently

Why RFI/Submittal Management Matters

Delays in RFI responses and submittal approvals are among the top causes of construction schedule delays.

RFI Best Practices

Contractor Side

• Ask clear, specific questions
• Reference specific drawings/specs
• Provide proposed solutions when possible
• Submit promptly—don't batch RFIs

Design Team Side

• Respond within contracted timeframes
• Provide clear, actionable answers
• Identify cost/schedule impacts immediately

Submittal Best Practices

• Create a submittal schedule at project start
• Submit complete packages—incomplete returns cause delays
• Track review status and expedite aging items
• Resubmit promptly when required

Using Technology

Bidroom's RFI tracking system ensures nothing falls through the cracks, with automatic reminders and status tracking.